Catering and bulk mealsDemo with sample data
Catering Business Management: screen-by-screen guide
The full version of the short description on the product page: every feature, how each screen is used step by step, all limits and the delivery details.
All features
The flows below were run in the application’s demo mode with sample data, and the screens come from that installation. “Örnek Mutfak”, its clients, people, phones, menus, prices and orders are fictional. The sample-data demo is live; its address is the button below, and the demo opens with three separate roles (owner, staff, client). The live demo is version 1.3.0 (6 November 2026); it was walked through live as owner, staff and client, with screens taken at phone and desktop widths.
- Business panel (owner and staff): today’s orders, orders awaiting approval from clients and client changes on one screen; a button on each order row moves the status by hand through planned, preparing, ready, on the way and delivered
- Client records: contact, phone, delivery point, note, client-specific portion price and payment term; a client set to inactive receives no new orders and its account can no longer sign in
- Ingredient unit price (per kg, litre or piece), dish recipes (grams, millilitres or pieces per portion), allergen note and menus; dish and menu cost per portion are calculated automatically
- Orders: client, date, meal, menu, portions, delivery time and note; a repeat order for the same client, day, meal and menu is blocked; recurring orders are opened for a date range and chosen weekdays
- Price and cost snapshot: stored on the order and frozen once preparation starts; when ingredient prices change, open orders are refreshed with current prices in one step
- Daily production: dishes to cook, portion totals, ingredient requirements (preparation list) and the delivery table by date or range and meal; the preparation and delivery lists can be printed
- Client panel: the client’s own sign-in, menus with allergen information, placing, changing and cancelling orders until the cut-off day and time, step-by-step delivery status, order history and statement; a client sees only its own data and never the business’s costs
- Approval flow: a client order enters production after the business approves it (automatic approval can be switched on in settings); approval, rejection and “seen” are recorded
- Roles: the owner manages prices, cost, profit, payments, reports and settings; staff (kitchen) do not see price, cost or profit; the owner creates, closes and resets the passwords of client accounts
- Payment records, client statement, overdue amount and a receivables list; a report of orders, portions, amount, estimated cost and gross difference over a date range with a breakdown by client, menu and day; CSV download
- A ready notification text for each order (copied and sent by the business itself); a Turkish, light-theme interface used with a bottom menu on phones
- Weekly schedule: pick a week, meal and menu, type portions into a client × day table and save with one click; “Haftayı kopyala” (copy the week) carries a week’s orders (menu, portions, time, note) to another week and skips ones that already exist
- Extra items (owner only): items outside the portion price such as bread, water or dessert are added to an order with a name, quantity and unit price; the amount goes into the order total, the client statement, receivables and reports, shows on the client panel and the order printout, and staff do not see the price
- Bulk price update: pick a percentage (a rise or a negative percentage) and a scope, see a preview, and on confirmation the client-specific portion prices and menu selling prices are updated; optionally applied to open orders too, and orders already in preparation do not change
- Kitchen sheets: a gramaj (portion weight) sheet with 1-portion and total ingredient quantities per dish, and client sheets with one page per client and signature lines (printable)
- A setup guide, a progress bar and “Bu ekran ne işe yarar?” (what is this screen for) help boxes; for the client panel link a one-tap ready WhatsApp message, copy-link and a QR A4 poster; importing the client list from an Excel/CSV file with a preview and undo
- Add to phone (separate install pages for business and client) and free phone notifications (Web Push): the business’s phone is alerted when a client orders, and the client’s phone when the business approves or changes the status; there is no SMS fee
Screen by screen: how it is used
The screens were captured on 6 November 2026 from the live demo (version 1.3.0) with sample data; “Örnek Mutfak”, its clients, people, phones, menus, prices and orders are fictional. The business panel sign-in page is the 21 October 2026 capture (version 1.0.1; that page did not change in later versions). The interface is in Turkish.
- Who uses it?
- The catering owner, kitchen staff and a contracted client placing orders from its own panel.
- Where do they start?
- In the sample-data demo, sign in without a password as owner, staff or client.
What do they do on screen? Step by step
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1.0.1 · 21 October 2026 Panel sign-in
On the business sign-in page of the demo (version 1.0.1) a “DEMO · örnek veridir” notice sits at the top, the e-mail and password fields come prefilled with the owner account, and a “Demo hesapları” (demo accounts) box holds password-free “… olarak gir” buttons for owner and staff and a link to the client sign-in page. Both show only in the demo; a normal installation has empty fields. Staff do not see price, cost or profit.
- On screen (Turkish interface)
- “DEMO · örnek veridir” — DEMO · sample data
- “Demo hesapları” — demo accounts
- “İşletme sahibi olarak gir” — enter as owner
- “Personel olarak gir” — enter as staff
- “Giriş yap” — sign in
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1.0.1 · 21 October 2026 Today screen (business panel)
Today’s orders, portion total, delivered count, estimated cost, client orders awaiting approval and receivables on one screen; the button on each order row moves the status by hand.
- On screen (Turkish interface)
- “Bugün” — today
- “Onay bekleyen siparişler” — orders awaiting approval
- “Alacaklar” — receivables
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1.0.1 · 21 October 2026 Order page
Client, delivery, menu, portions and note; order amount, estimated cost and gross difference, menu contents and allergens, a ready text to send to the client and the order history.
- On screen (Turkish interface)
- “Tutar ve tahmini maliyet” — amount and estimated cost
- “Menü içeriği” — menu contents
- “Geçmiş” — history
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1.0.1 · 21 October 2026 Daily production
For the chosen day or range and meal: dishes to cook, portion totals, an ingredient preparation list and the delivery table; the preparation and delivery lists can be printed.
- On screen (Turkish interface)
- “Yapılacak yemekler” — dishes to cook
- “Hazırlık listesi” — preparation list
- “Teslimatlar” — deliveries
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1.0.1 · 21 October 2026 Dish and recipe
Per-portion ingredient quantity (grams, millilitres or pieces), an allergen note and the portion cost at current prices.
- On screen (Turkish interface)
- “Reçete” — recipe
- “Porsiyon maliyeti” — cost per portion
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1.0.1 · 21 October 2026 Reports
Orders, portions, amount, estimated cost and gross difference over a date range; a breakdown by client, menu and day, ingredient requirements and CSV download.
- On screen (Turkish interface)
- “Raporlar” — reports
- “Kuruma göre” — by client
- “Menüye göre” — by menu
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1.0.1 · 21 October 2026 Staff view
Kitchen staff manage orders, production and delivery; they do not see price, cost, profit or receivables.
- On screen (Turkish interface)
- “Personel” — staff
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1.0.1 · 21 October 2026 Client panel: home
A client signs in with its own account and sees the cut-off rule, its upcoming orders, this month’s portions and its balance.
- On screen (Turkish interface)
- “Kurum paneli” — client panel
- “Yaklaşan siparişler” — upcoming orders
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1.0.1 · 21 October 2026 Client panel: new order
Delivery day, meal, menu, portions, time and note are entered; days past the cut-off cannot be chosen. The order goes to the business for approval.
- On screen (Turkish interface)
- “Yeni sipariş” — new order
- “Son sipariş zamanı” — cut-off time
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1.0.1 · 21 October 2026 Client panel: delivery status
The client follows approval, preparation, on-the-way and delivered steps, the menu contents and its own price, and changes or cancels the order before the cut-off.
- On screen (Turkish interface)
- “Teslimat durumu” — delivery status
- “Menü içeriği” — menu contents
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Setup guide
Business name and phone, ingredients, dishes and recipes, a menu, clients, the client panel link and the first order, step by step; a progress bar shows on every page. The demo has “Boş siteyle yeniden başla” (start with an empty site) and “Örnek veriyi geri yükle” (restore the sample data) buttons, which do not appear in a real installation.
- On screen (Turkish interface)
- “Kurulum rehberi” — setup guide
- “Boş siteyle yeniden başla” — start with an empty site
- “Örnek veriyi geri yükle” — restore sample data
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Weekly schedule
Pick a week, meal and menu; type portion counts into a client × day table and save with one click (empty or 0 = no order). “Haftayı kopyala” copies the chosen week’s orders to another week and skips ones that already exist.
- On screen (Turkish interface)
- “Haftalık cetvel” — weekly schedule
- “Haftayı kaydet” — save the week
- “Haftayı kopyala” — copy the week
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Extra items
On the order page (owner only), items sold outside the portion price, such as bread, water or dessert, are added with a name, quantity and unit price; the amount goes into the order total, the client statement and the reports. Staff do not see the price.
- On screen (Turkish interface)
- “Ekstra kalemler” — extra items
- “Ekstra ekle” — add extra
- “Tutar ve tahmini maliyet” — amount and estimated cost
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Bulk price update
Pick a percentage (a rise, or a negative percentage for a discount) and a scope (client-specific prices, menu selling prices or both); a preview table shows old and new prices and nothing changes until you confirm. It can also be applied to open orders; orders already in preparation do not change.
- On screen (Turkish interface)
- “Toplu zam” — bulk price update
- “Önizleme” — preview
- “Zammı kaydet” — save the update
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Gramaj sheet
For the kitchen: per-dish 1-portion and total ingredient quantities with “weighed” check boxes; client-by-client sheets (one page per client, with signature lines) print from the same place.
- On screen (Turkish interface)
- “GRAMAJ FÖYÜ” — GRAMAJ SHEET (portion weight sheet)
- “1 porsiyon” — 1 portion
- “Tartıldı” — weighed
- What do they see at the end?
- An order placed by a client enters production and the preparation list after the business approves it; delivery steps are visible to the client.
- What is it good for?
- Portions, ingredients, cost and delivery status are not recalculated between phone calls and spreadsheets, and the client manages its own order until the cut-off time.
Everything that is not included, and all limits
- It has not been delivered to a client and is not used by a real business. The business (“Örnek Mutfak”), clients, people, phones, menus, prices and orders on screen are fictional; no real customer data should be entered in the demo. User and password actions are locked in the demo and sign-in uses password-free buttons; a normal installation asks for an email and password.
- It does not take payments and has no virtual POS. Payments are records only. There is no e-invoice, e-archive, e-waybill or accounting link; the statement is not an official ledger document and VAT is not calculated.
- There is no automatic SMS or WhatsApp sending: the notification text comes ready and the business sends it itself. Phone notifications (Web Push) are free, but their arrival on a real phone has not yet been confirmed in a user trial and none are sent in the demo. There is no password-reset email; the owner resets passwords. There is no quote and e-signature module, order type and per-person budget, or payment ledger.
- Cost is an estimate: ingredient unit prices are entered by hand; waste, labour, energy, delivery and tax are not included. There is no stock deduction, purchase ordering or supplier management; the ingredient requirement is recipe times portions.
- Delivery status is updated by hand; there is no routing, map or driver tracking. It is designed for one business and one branch; there is no per-client menu restriction (only a client-specific portion price can be set).
- Tried locally with PHP 8.3 and SQLite; the live demo runs on its own account. Demo data resets every hour; the panel is in Turkish and has no English interface.
Delivery and sales status
How does it work?
You try the demo and tell us about your business, and we send you a quote. We install it and we host it. The yearly price includes installation, hosting, data transfer and support; it is for a single business.
Price
The yearly list price is 2,500 TL. Installation, one year of hosting, data transfer, bug fixes and written usage support are included; it is for a single business. Automatic SMS and WhatsApp sending (the notification text comes ready and you send it), online card payment, quote and e-signature, order type and budget, a payment ledger, stock and warehouse, e-invoicing and a store app are not included. New feature requests and work beyond the scope are discussed separately.
Possible delivery options
Other delivery options
Requirements and version history
Installation requirements
- It uses plain PHP 8.1 or newer and SQLite; no separate database server is needed, and MariaDB or MySQL are not supported. The product was tried locally and on the demo account with PHP 8.3; it has not been tried on other PHP versions.
Release notes
- No version has been delivered to a client. The sample-data demo is open to everyone and is shown with the screenshots on this page; the live demo runs version 1.3.0.
- 1.3.0 (6 November 2026): a weekly schedule (type portions into a client × day table and save with one click, “Haftayı kopyala” to copy a week), extra items on an order (bread, water, dessert; owner only), a bulk price update with a preview, and printable portion-weight and client sheets; schema version 2 upgrades by itself on start.
- 1.2.0 (5 November 2026): add to phone and free phone notifications (Web Push; arrival on a real phone has not been tried yet), tappable summary boxes, empty-screen guidance.
- 1.1.0 – 1.1.1 (5 November 2026): setup guide, progress bar, “What is this screen for?” boxes, the client-panel link and a QR poster; a demo-restart fix.
- 1.0.3 (28 October 2026): one-tap role screen from the product page (demo mode only).
- 1.0.2 (21 October 2026): adding the client list from Excel/CSV (preview, duplicate check, undo of the last import).
- 1.0.1 (18 October 2026): demo sign-in page: a demo notice, fields prefilled with the owner account and password-free “… olarak gir” (sign in as …) buttons (demo mode only; on a real installation there is no notice, box or prefilled field).
- 1.0.0 (12 October 2026): first version; a business panel (owner and staff) and a client panel; client, ingredient, recipe and menu records, orders and recurring orders, price and cost snapshots, daily production and preparation list, manual delivery status, cut-off time and business approval for client orders, payment records and statements, reports and CSV.
Decisions not made yet
- Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
- Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.
There is no cart, customer account or online payment on this site for now. Reach out by phone, WhatsApp or the form; in a first conversation your need and the software’s fit are reviewed. The form does not create an order, a contract or a payment.