Car Dealership Stock and Profit Tracking: screen-by-screen guide

The flows below were run on the live demo (version 1.5.0) with sample data, and the screens were taken from it on 10 November 2026. The dealership, cars, people, phone numbers, amounts, document dates, notes and cheques are made up; the car pictures in the demo are sample photographs. The sample-data demo is live; its address is the button below.

• A vehicle card: brand, model, year, mileage, plate or stock code (generated if left empty), chassis number and purchase date; status in stock, reserved, sold or inactive; search by brand, model, plate, chassis number and stock code; the same chassis number cannot be saved on another car in stock
• The purchase price and the expertise, maintenance, bodywork and paint, tyre and spare part, listing and advertising and other costs are recorded separately; the total cost, the estimated profit against the target sale price and, after the sale, the actual profit or loss are worked out automatically
• Days in stock show on every car; cars past an adjustable threshold (45 days by default) are gathered in a separate long-waiting list
• Customer and prospective buyer records: the car they want, a budget range, call notes, offers made, follow-up date and stage (new, contacted, shown a car, offer made, bought, gave up); a follow-up list of overdue, today’s and the next seven days’ customers
• Cars in stock that match what a customer wants, and open customers that match a car, are listed on screen; no notification or message is sent
• When reserving, the customer, end date and deposit received are recorded; on a sale, the sale price, date and buyer; deposits, payments and refunds are records only, total payments cannot exceed the sale price, and the app takes no payment
• Up to 10 photos per car (JPEG or PNG, with a cover choice; location and device data are stripped from the file); timestamped notes on the car, and status, cost, payment and price changes drop into the car’s history automatically
• An in-house vehicle detail printout (cost and profit included for the owner, with a “do not show to customers” warning) and a customer information sheet with no plate, purchase price, costs or profit; both can be printed or saved as PDF
• A ready text about the car to send to a customer (no cost or profit in it): copy it or open it in the dealership’s own WhatsApp; the dealership sends the message, the app does not
• A daily summary: counts of cars in stock, reserved and waiting long, customers to call today, the total cost of the stock, the target sales total and this month’s actual profit
• A stock cost report, a sales profitability report for a chosen date range and a customer stage summary; stock, sales, cost and customer lists download as CSV
• Owner and staff roles: staff do not see purchase prices, costs, profit, reports, settings, users, notes and cheques or the vehicle import; the panel works on a phone with a bottom menu
• Vehicle-list import (owner only): the stock list from an old ledger or Excel is chosen as a CSV file or copied from Excel and pasted; columns are recognised from their headings, the preview shows new rows, rows already on record and rows with errors, and nothing is added until you confirm. The same plate, chassis number or stock code is never added twice; sold and reserved cars are not taken, the purchase price is written as cost only, and no message goes to anyone; the last import is undone in one tap and a sample CSV can be downloaded
• Document tracking: inspection, traffic insurance and kasko end dates per car (optional); a days-left badge on the car card, an “upcoming documents” box on the Today screen and a Document tracking page showing expired ones and those expiring within 30 days (staff see it too); a sold car is left out. It is a record only; no reminder is sent to anyone
• Damage diagram: a top-view car diagram marks 13 parts as original, painted, locally painted, replaced or damaged (repaired), by colour and letter; a part that was not entered counts as “not stated”. It shows on the car card and the in-house printout; only when “show to customers” is ticked does it appear on the showcase and the customer sheet as “Seller’s statement: damage status”. It is the seller’s statement and does not replace an expert report
• Promissory-note and cheque tracking (owner only): a record with type, amount, due date, customer, car and bank description; filters for pending, upcoming, overdue, collected and bounced; those falling due show on the Today screen. “Collected” adds one payment record to a sold car it is linked to (the same entry is never counted twice, and “undo” removes that record); notes and cheques never enter the sale, cost or profit figures. There are no automatic reminders and no bank or cheque lookups
• Sales contract template (owner only): opened from the car card for a sold or reserved car; the car details, the buyer linked to the car, the sale price, the amount paid and the balance come pre-filled from the records, while the buyer’s address, the handover date, the payment method and an extra note are typed in; it is printed or saved as PDF with the parties, the car, the price and payment, handover, a damage statement, a statement on documents and debts and signature lines. Nothing is saved, no identity number is kept and the purchase price, costs and profit do not appear; the text is a general template and is not legal advice or a notary contract
• Guidance for a dealer who has never used the program: a step-by-step setup guide (dealership name and phone, first car, customer list, showcase, add to phone; each step is saved on its own and can be skipped), a “Setup %…” bar on every panel page, a closed “What is this screen for?” box on every screen; in the demo “Start with an empty site” and “Restore the sample data”
• Share page: the customer showcase link as a one-tap ready WhatsApp message, copy the link and a printable A4 poster with a QR code; a panel set-up link for the team’s phones. The software sends customers no message or SMS on its own
• Installs on a phone or computer: the panel is added to the home screen; the panel icon opens the sign-in page directly
• Customer showcase (no sign-in): a public page switched on in the settings; only cars in stock are listed, with photos, year, mileage, fuel, gearbox, the asking price and the listing note; the damage diagram shows only, as the seller’s statement, on a car where “show to customers” is ticked. The purchase price, costs, profit, plate, customers and reserved or sold information are never shown; if the dealership phone is set, “ask on WhatsApp” and “call” links appear, and there is no form or data collection. It is off by default on a real installation

The app’s interface in these screens is Turkish; only the captions and explanations on this page are in English. The screens come from the app’s own demo mode with sample data; the dealership (“Örnek Oto Galeri”, a made-up name), the cars, the people, the phone numbers and the amounts are sample data, and the car pictures are sample photographs on the screens retaken on 10 November 2026 and sample drawings on the older screens. The screens come from the live demo. The phone views were taken with a browser set to a phone’s size and show the first screen; the bottom menu bar sits at the bottom of the phone screen. On 10 November 2026, with the live demo on version 1.4.0, most panel screens were taken again and their caption reads “1.4.0 · date”; the new document tracking, notes and cheques, vehicle import and damage diagram screens are from that version too. The sales contract screens were taken on 10 November 2026, with the live demo on version 1.5.0, and their caption reads “1.5.0 · date”. Screens without such a caption (adding a cost, reservation and sale records, notes, the WhatsApp text and two reports) remain from older versions; they work the same but do not show the new side-menu items.

Who uses it?

The dealership owner, who manages buying and selling cars; sales staff, who use the stock, customer and follow-up screens.

Where do they start?

Sign in to the panel as owner or staff and start at the Daily summary; a new car is added to the stock with a vehicle card.

What do they do on screen? Step by step

1. 

   Panel sign-in

   On the demo’s sign-in page a “DEMO · örnek veridir” (sample data) notice sits at the top, the e-mail and password fields come prefilled with the manager account, and a “Demo hesapları” (demo accounts) box holds password-free “… olarak gir” (sign in as …) buttons for owner, staff and customer, stacked and styled alike; “Müşteri olarak gir” opens the sign-in-free showcase of cars for sale. Both show only in the demo; a normal installation has empty fields. Staff do not see costs or profit.

   On screen (Turkish interface)

   “DEMO · örnek veridir” — DEMO · sample data

   “Demo hesapları” — demo accounts

   “İşletme sahibi olarak gir” — enter as owner

   “Personel olarak gir” — enter as staff

   “Müşteri olarak gir” — enter as customer (showcase)

   “Giriş yap” — sign in

2. 

   Daily summary

   Counts of cars in stock, reserved and waiting long, customers to call today, the total cost of the stock, the target sales total and this month’s profit at a glance. Further down are a “Yaklaşan evrak” (upcoming documents: inspection, traffic insurance and kasko end dates) box and, for the owner only, a “Vadesi yaklaşan senet ve çek” (promissory notes and cheques falling due) box.

   On screen (Turkish interface)

   “Günlük özet” — daily summary

   “Stokta / Rezerve / Uzun bekleyen” — in stock / reserved / waiting long

   “Bugün aranacak” — to call today

   “Tahmini satış kârı (stok)” — estimated sale profit (stock)

   “Bu ay gerçekleşen kâr” — actual profit this month

   “Yaklaşan evrak” — upcoming documents

   “Vadesi yaklaşan senet ve çek” — notes and cheques falling due

3. 

   Document tracking: inspection, traffic insurance, kasko

   The inspection, traffic insurance and kasko end dates entered on the vehicle form are gathered in one list: expired ones and those expiring within 30 days are at the top, each row with a days-left badge and a “Tarihi güncelle” (update the date) button. A sold car drops out of the list. Staff see it too. It is a record only; the app sends no reminder, message or notification to anyone.

   On screen (Turkish interface)

   “Evrak takibi” — document tracking

   “Yaklaşan ve geçen / Tüm evraklar” — upcoming and expired / all documents

   “Süresi geçenler” — expired

   “Önümüzdeki 30 gün içinde dolacaklar” — expiring in the next 30 days

   “40 gün geçti / 3 gün kaldı” — 40 days past / 3 days left

   “Tarihi güncelle” — update the date

4. 

   Promissory notes and cheques (owner only)

   Notes and cheques received in an instalment sale are recorded with type, amount, due date, customer, car and bank or description; there are filters for pending, due within 7 days, overdue, collected and bounced. When “Tahsil edildi” (collected) is pressed, one payment record is added to the car for an entry linked to a sold car (the same entry is never counted twice, and “Geri al” (undo) removes that record); notes and cheques never enter the sale, cost or profit figures. Staff do not see this page. There are no automatic reminders and no bank or cheque lookups.

   On screen (Turkish interface)

   “Senet ve çekler” — promissory notes and cheques

   “Bekleyen / Vadesi geçen / Önümüzdeki 7 gün” — pending / overdue / next 7 days

   “Tahsil edildi” — collected

   “Karşılıksız / iptal” — bounced / cancelled

   “Senet / çek ekle” — add a note or cheque

5. 

   Setup guide

   A step-by-step setup: dealership name and phone, first car, customer list, showcase, add to phone. Each step is saved on its own and can be skipped; a “Setup %” figure and the next step show at the top. The demo has “Start with an empty site” and “Restore the sample data” buttons.

6. 

   Share page

   The customer showcase link becomes a one-tap ready WhatsApp message; you can copy the link, put up a printable A4 poster with a QR code and send the panel set-up link to the team’s phones. The software sends customers no message or SMS on its own.

7. 

   Stock list

   Each car shows its photo, target price, total cost, estimated profit and days in stock. Search by brand, model, plate or stock code; the list downloads as CSV.

   On screen (Turkish interface)

   “Araçlar” — vehicles

   “Stokta + rezerve / Satıldı / Pasif” — in stock + reserved / sold / inactive

   “Hedef fiyat / Toplam maliyet / Tahmini kâr” — target price / total cost / estimated profit

   “71 gün · uzun bekliyor” — 71 days · waiting long

   “CSV indir” — download CSV

8. 

   Long-waiting cars

   Cars past the number of days you set (45 in the example) are marked amber and listed separately; the one waiting longest is at the top.

   On screen (Turkish interface)

   “Yalnız uzun bekleyenler” — only long-waiting cars

   “uzun bekliyor” — waiting long

   “En uzun bekleyen” — longest waiting (sort order)

9. 

   Vehicle card form

   Brand, model, year, mileage, plate or stock code, chassis number, purchase date, purchase and target sale price are entered; a stock code is generated if left empty. The inspection, traffic insurance and kasko end dates and the damage diagram are optional and are entered on this form too. The listing note is a free note.

   On screen (Turkish interface)

   “Yeni araç” — new vehicle

   “Stok kodu / Plaka (isteğe bağlı)” — stock code / plate (optional)

   “Alış fiyatı / Hedef satış fiyatı” — purchase price / target sale price

   “İlan numarası / ilan notu (isteğe bağlı)” — listing number / note (optional)

   “Şasi numarası (isteğe bağlı)” — chassis number (optional)

   “Evrak tarihleri (isteğe bağlı)” — document dates (optional)

   “Hasar durumu — satıcı beyanı (isteğe bağlı)” — damage status, the seller’s statement (optional)

   “Kaydet” — save

10. 

    Importing the vehicle list (owner only)

    With “CSV ile araç ekle” (add vehicles from CSV) on the Vehicles page, the stock list from an old ledger or Excel is chosen as a CSV file or copied from Excel and pasted into the box; columns are recognised from their headings and, if one is not, you choose it in the preview. The preview shows new rows, rows already on record and rows with errors, with the reasons; nothing is added until you confirm. The same plate, chassis number or stock code is never added twice; sold and reserved cars are not taken, the purchase price is written as cost only, and no message goes to anyone. “Son içe aktarmayı geri al” (undo the last import) removes the cars that were not touched. This hosting cannot read .xlsx files (save as CSV in Excel); the demo takes at most 60 cars at a time.

    On screen (Turkish interface)

    “Araç listesini içe aktar” — import the vehicle list

    “Dosya (.csv, .txt)” — file (.csv, .txt)

    “Excel’den kopyaladığınız tabloyu buraya yapıştırın” — paste the table you copied from Excel here

    “Önizlemeyi göster” — show the preview

    “Örnek CSV indir” — download a sample CSV

11. 

    Vehicle detail: cost and profit

    The purchase price and the expertise, maintenance, and bodywork and paint costs are added on separate lines; total cost and estimated sale profit are worked out automatically. The same page also shows the chassis number, the document dates, the damage status and the notes and cheques linked to the car (owner only).

    On screen (Turkish interface)

    “Stokta kalma” — days in stock

    “Toplam maliyet / Tahmini kâr” — total cost / estimated profit

    “Durum işlemleri” — status actions

    “Maliyet ve kâr” — cost and profit

    “Masraf kayıtları” — cost records

    “Düzenle / Detay çıktısı / Müşteri föyü” — edit / vehicle printout / customer sheet

12. 

    Damage diagram: on the vehicle card

    The vehicle card has a top-view car diagram: for 13 parts the original, painted, locally painted, replaced and damaged (repaired) states are shown by colour and letter; a part that was not entered counts as “belirtilmedi” (not stated) and is never written as “original” on its own. A summary sentence follows. When “Müşteriye göster” (show to customers) is ticked, it appears on the showcase and the customer sheet as “Satıcı beyanı: hasar durumu” (seller’s statement: damage status); everywhere it says that it is the seller’s statement and does not replace an expert report.

    On screen (Turkish interface)

    “Hasar durumu (satıcı beyanı)” — damage status (seller’s statement)

    “Orijinal / Boyalı / Lokal boyalı / Değişen / Hasarlı (düzeltilmiş) / Belirtilmedi” — original / painted / locally painted / replaced / damaged (repaired) / not stated

    “Müşteriye gösteriliyor” — shown to customers

    “Araç önü” — front of the car

13. 

    Damage diagram: on the vehicle form

    On the vehicle edit screen each tap on a part moves its state in turn (not stated, original, painted, locally painted, replaced, damaged); you can also pick each part from the list. There are “Tüm parçalar orijinal” (all parts original) and “Hepsini temizle” (clear all) buttons. Unless the “Müşteriye göster” box is ticked, this is not shown on the showcase or the sheet.

    On screen (Turkish interface)

    “Hasar durumu — satıcı beyanı (isteğe bağlı)” — damage status, the seller’s statement (optional)

    “Tüm parçalar orijinal” — all parts original

    “Hepsini temizle” — clear all

    “Müşteriye göster” — show to customers

14. 

    Sales contract template (printable)

    Opened with “Satış sözleşmesi hazırla” (prepare the sales contract) on the car card of a sold or reserved car (owner only; staff do not see the link). The car details, the buyer linked to the car, the sale price, the amount paid and the balance come pre-filled from the records; the buyer’s address, the handover date, the payment method and an extra note are typed in. The parties, the car, the price and payment, handover, a damage statement (the damage diagram, if filled in, as the “seller’s statement”), a statement on documents and debts, and signature lines are printed or saved as PDF. Nothing is saved, no identity number is kept, and the purchase price, costs and profit do not appear. A notice at the top and bottom says it is a general template, not legal advice or a notary contract, and that a car sale is made at a notary.

15. 

    Adding a cost

    When a cost is added, the total cost and profit are worked out again. Costs show on separate lines by type; a wrong entry can be deleted.

    On screen (Turkish interface)

    “Masraf ekle” — add a cost

    “Masraf kayıtları” — cost records

    “Sil” — delete

    “Toplam maliyet / Tahmini satış kârı” — total cost / estimated sale profit

16. 

    Reserving a car

    When reserving, the customer, end date and deposit received are entered. The deposit is a record only; the app takes no payment. The sold and inactive buttons are here too.

    On screen (Turkish interface)

    “Rezerve et” — reserve

    “Rezerve bitiş tarihi” — reservation end date

    “Alınan kapora” — deposit received (record only)

    “Satıldı olarak kaydet” — record as sold

    “Pasife al” — make inactive

17. 

    Sale and payment record

    The sale price, recorded deposits and payments and the remaining amount are shown; total payments cannot exceed the sale price. It is a record only; no payment is taken through the app.

    On screen (Turkish interface)

    “Kapora ve tahsilat kaydı” — deposit and payment record

    “Yalnızca kayıttır; uygulama ödeme almaz” — a record only; the app takes no payment

    “Kayıtlı tahsilat” — recorded payments

    “Kalan” — remaining

    “Kayıt ekle” — add a record

18. 

    Vehicle photos

    Up to 10 photos are kept per car and a cover is chosen; location and device data are stripped from uploaded JPEG or PNG files. The pictures in the demo are sample photographs and upload is off.

    On screen (Turkish interface)

    “Fotoğraflar (3/10)” — photos (3 of 10)

    “Kapak / Kapak yap” — cover / make cover

    “Fotoğraf ekle” — add a photo

    “Örnek araç fotoğrafı” — sample car photo

19. 

    Notes and vehicle history

    Timestamped notes are written on the car; status, cost, payment and price changes drop into the car’s history automatically.

    On screen (Turkish interface)

    “Notlar ve araç geçmişi” — notes and vehicle history

    “Not ekle” — add a note

    “Notu ekle” — add the note

    “Sil” — delete

20. 

    In-house vehicle detail printout

    Photos, specifications, notes and, for the owner, cost and profit; a “do not show to customers” warning is at the top. Print it or save it as PDF.

    On screen (Turkish interface)

    “Yazdır / PDF olarak kaydet” — print / save as PDF

    “GALERİ İÇİ ÇIKTI — maliyet ve kâr içerir, müşteriye göstermeyin” — in-house printout: contains cost and profit, do not show to customers

    “Maliyet ve kâr (yalnız galeri içi)” — cost and profit (in-house only)

    “Müşteri föyünü gör” — see the customer sheet

21. 

    Customer information sheet

    The sheet to show a customer has only photos, specifications and the sale price; no plate, purchase price, costs or profit. Print it or save it as PDF.

    On screen (Turkish interface)

    “ARAÇ BİLGİ FÖYÜ” — vehicle information sheet

    “Satış fiyatı” — sale price

    “Galeri içi çıktıyı gör” — see the in-house printout

    “Yazdır / PDF olarak kaydet” — print / save as PDF

22. 

    Ready WhatsApp text

    The ready text about the car has no cost or profit. Copy it or open it in the dealership’s own WhatsApp; the dealership sends the message, the app does not.

    On screen (Turkish interface)

    “Müşteriye paylaşmak için hazır metin” — ready text to share with the customer

    “Metni kopyala” — copy the text

    “WhatsApp’ta aç” — open in WhatsApp

    “Mesajı kendiniz gönderirsiniz; uygulama mesaj göndermez” — you send the message yourself; the app sends none

23. 

    Customer list

    Customers and prospective buyers are listed with their stage (new, contacted, shown a car, offer made, bought, gave up), the car they want, budget and follow-up date.

    On screen (Turkish interface)

    “Müşteriler” — customers

    “Açık kayıtlar / Satın aldı / Vazgeçti” — open records / bought / gave up

    “Yeni / Görüşüldü / Araç gösterildi / Teklif verildi” — new / contacted / shown a car / offer made

    “2 gün gecikti” — 2 days overdue

    “+ Yeni müşteri” — new customer

24. 

    Customer card and matching cars

    The car they want, budget and follow-up date show; matching cars in stock are listed and no notification is sent. A call note, the car of interest and the offer are entered.

    On screen (Turkish interface)

    “Aradığı araç” — the car they want

    “Uyan araçlar (stokta)” — matching cars (in stock)

    “Eşleştirme yalnızca bu ekranda görünür; bildirim veya mesaj gönderilmez” — the matching only shows on this screen; no notification or message is sent

    “Görüşme notu ekle” — add a call note

    “İlgilendiği araç / Verdiği teklif / Sonraki takip” — car of interest / offer made / next follow-up

25. 

    Follow-up list

    Customers who are overdue, to call today and in the next seven days. The call button opens the phone app; the WhatsApp text comes ready for the dealership to send.

    On screen (Turkish interface)

    “Gecikmiş takipler” — overdue follow-ups

    “Bugün aranacaklar” — to call today

    “Önümüzdeki 7 gün” — the next 7 days

    “Ara” — call

    “WhatsApp metni” — WhatsApp text

    “3 gün sonra” — in 3 days (postpones the follow-up)

26. 

    Sales profitability report

    Cost, sale, profit, rate and days in stock of cars sold in the chosen dates; a car sold at a loss is flagged. Only the owner sees it; it downloads as CSV.

    On screen (Turkish interface)

    “Satış kârlılığı” — sales profitability

    “Satış tarihi (başlangıç) / Bitiş” — sale date (from) / to

    “Net satış kârı / Kâr oranı (maliyete göre)” — net sale profit / profit rate (on cost)

    “Zararla satılan araç” — cars sold at a loss

    “Satış CSV” — sales CSV

27. 

    Stock cost report

    Purchase, costs and total cost of cars in stock and reserved, the target sales total, estimated profit and the split of costs by type. Only the owner sees it; it downloads as CSV.

    On screen (Turkish interface)

    “Stok maliyet raporu (stokta + rezerve)” — stock cost report (in stock + reserved)

    “Toplam maliyet / Hedef satış toplamı / Tahmini satış kârı” — total cost / target sales total / estimated sale profit

    “Masraf dağılımı” — cost split

    “Stok CSV” — stock CSV

28. 

    Staff view

    Staff use the stock, customer, follow-up and document-tracking screens; the purchase price, cost, profit, report, settings, user, notes-and-cheques and vehicle-import screens are not shown.

    On screen (Turkish interface)

    “Bugün / Araçlar / Müşteriler / Takip” — today / vehicles / customers / follow-up

    “Hedef fiyat” — target price

    “Personel” — staff

29. 

    Daily summary on a phone

    The panel on a phone: the bottom menu opens Today, Vehicles, Customers and Follow-up, and “More” opens the other screens. The summary tiles are on the first screen.

    On screen (Turkish interface)

    “Bugün / Araçlar / Müşteriler / Takip / Daha fazla” — today / vehicles / customers / follow-up / more

    “Günlük özet” — daily summary

30. 

    Stock list on a phone

    The stock list on a phone: the photo, price, cost, estimated profit and days in stock are inside each card.

    On screen (Turkish interface)

    “Araçlar” — vehicles

    “Hedef fiyat / Toplam maliyet / Tahmini kâr” — target price / total cost / estimated profit

    “Filtrele” — filter

31. 

    Vehicle detail on a phone

    The vehicle detail on a phone: days in stock, the cost and profit tiles, the status actions and the photos.

    On screen (Turkish interface)

    “Stokta kalma” — days in stock

    “Toplam maliyet / Tahmini kâr” — total cost / estimated profit

    “Durum işlemleri” — status actions

    “Fotoğraflar (3/10)” — photos (3 of 10)

32. 

    Document tracking on a phone

    Document tracking on a phone: the days-left badge and “Tarihi güncelle” are inside each row; the page opens from the “More” menu or from the box on the Today screen.

    On screen (Turkish interface)

    “Evrak takibi” — document tracking

    “Tarihi güncelle” — update the date

    “Daha fazla” — more

33. 

    Notes and cheques on a phone

    Notes and cheques on a phone (owner only): the summary tiles, the filters and the “Tahsil edildi” (collected) button on each entry.

    On screen (Turkish interface)

    “Senet ve çekler” — promissory notes and cheques

    “Tahsil edildi” — collected

    “Bekleyen” — pending

34. 

    Sales contract on a phone

    The sales contract template on a phone (owner only): “Yazdır / PDF olarak kaydet” at the top, the form that fills the blanks and the notice, then the contract text; the tables fit the screen and there is no sideways scrolling.

What do they see at the end?

Every car shows its total cost, estimated profit and days in stock; when a car is sold, the actual profit or loss is worked out. Customer follow-ups and deposit records sit in the same panel.

What is it good for?

Purchase, cost, sale and customer details do not scatter across a ledger, receipts and WhatsApp; a car that waits too long and a follow-up that is overdue get noticed; the profit or loss of each sale is visible car by car.

• Not delivered to a client and not used by a real dealership. The dealership on the screens (“Örnek Oto Galeri”), the cars, people, phone numbers and amounts are made up; no real car or customer details should be entered in the demo.
• The car pictures in the demo are sample photographs, and photo upload is switched off in the demo.
• There is no online payment, virtual POS or bank connection: deposits, payments and refunds are records only, and the app takes no payment.
• There is no automatic SMS or WhatsApp sending: the car text comes ready and the dealership sends it from its own phone. The customer follow-up and the matching-cars list only show on screen; no notification is sent.
• The app does not connect to listing sites, publish listings or work as a listings marketplace; the listing number or note is a free note field. There is no car valuation, loan calculation, live expertise or official lookup.
• Profit is worked out only from the purchase price the dealership enters and the costs spent on the car. There are no general expenses (rent, salaries, bills), no accounting, no e-invoice and no GPS vehicle tracking, and no multi-branch view. There is no store app; the panel opens in a phone browser.
• There is no document storage (registration papers, PDFs); only photos and notes are kept for each car. Documents (inspection, insurance, kasko) and notes or cheques are records of dates and amounts only; there are no automatic reminders, SMS or WhatsApp notifications, or bank and cheque lookups. The damage diagram is the seller’s statement and does not replace an expert report. A vehicle import takes no photos; the demo hosting cannot read .xlsx files (use CSV or paste) and the demo takes at most 60 cars at a time.
• The sales contract is only a general printing template; it is not legal advice or a notary contract, no identity number, signature or contract record is kept, and a car sale is made at a notary.
• Tried locally with PHP 8.3 and SQLite, and on a DirectAdmin/LiteSpeed demo account with PHP 8.3; it has not been tried on any other hosting or PHP version. There is no MariaDB or MySQL support; only SQLite is used.
• In the demo the data is reset every hour; the sign-in page has the manager account prefilled and a “Demo hesapları” (demo accounts) box with “İşletme sahibi olarak gir” (enter as owner), “Personel olarak gir” (enter as staff) and “Müşteri olarak gir” (enter as customer) buttons that need no password (the notice and the box show only in the demo). A normal installation asks for an e-mail and password.
• The interface in the screens is Turkish; there is no English interface in the panel.

How does it work?

You try the demo and tell us about your dealership, and we send you a quote. We install it and we host it. The yearly price includes installation, hosting, data transfer and support; it is for a single dealership.

Possible delivery options

• Partly
  Hosted and managed by us — 12-month managed service

  Offered by quote: installation at a separate address for your business, one year of hosting, data transfer and written usage support are included in the yearly price; the demo runs on our hosting with this set-up, and no client installation has been made for this product yet.

Other delivery options

• Not now
  Source code and documents handed over — you install it

  The delivery package (1.5.0) was built and verified locally but has not been tried on a real hosting account, in a customer’s own environment or on a real phone; for that reason it is not delivered this way right now.

• Not now
  Installed by us — on your hosting and domain

  Installation on a customer’s hosting has not been tried yet (DirectAdmin included); for that reason installation is not offered right now.

Requirements and version history

Installation requirements

• It uses plain PHP 8.1 or newer and SQLite; no separate database server is needed, and MariaDB or MySQL are not supported. The product was tried locally and on the demo account with PHP 8.3; it has not been tried on other PHP versions.

Release notes

• No version has been delivered to a client. A live sample-data demo exists.
• 1.0.0 (12 October 2026): first version; vehicle cards and statuses, days in stock and a long-waiting list, cost and profit, customer and follow-up records, deposit and payment records, photos, notes and history, a vehicle printout and customer sheet, a ready WhatsApp text, a daily summary and reports, CSV, owner and staff roles.
• 1.0.1 (18 October 2026): a demo-only header with a copyright-free (CC0) photo on the main screen of the sample-data demo; the vehicle intake angle drawings did not change.
• 1.0.2 (18 October 2026): demo sign-in page: a demo notice, fields prefilled with the manager account and password-free “… olarak gir” (sign in as …) buttons for owner and staff (demo mode only; on a real installation there is no notice, box or prefilled field).
• 1.0.3 (21 October 2026): customer-list import from Excel/CSV (a preview, duplicate check, the last import can be undone).
• 1.0.4 (28 October 2026): one-tap role screen from the product page: in the demo the owner and staff links open the matching panel without a password (404 on a real installation).
• 1.1.0 (28 October 2026): a customer showcase without sign-in (switched on in the settings; only cars in stock, never the purchase price, costs, profit or plate).
• 1.2.0 (8 November 2026): installs on a phone or computer: an app manifest, a service worker, an icon and a guide page “Telefonuma ekle” (add to my phone) without signing in.
• 1.3.0 (9 November 2026): a guidance pack: a step-by-step setup guide, a “Setup %…” bar, a “What is this screen for?” box, in the demo “Start with an empty site” and “Restore the sample data” (404 on a real installation), a share page (a ready WhatsApp message, an A4 poster with a QR code).
• 1.3.1 (9 November 2026): on the car card the date and person name in the notes and history rows overlapped the text beside them; the column was widened.
• 1.3.2 (10 November 2026): real car photographs instead of drawings for the 14 sample cars in the demo (car card, list and showcase).
• 1.3.3 (10 November 2026): in the demo sign-in page’s “Demo hesapları” box every role (customer included) is a stacked “… olarak gir” button of the same style.
• 1.4.0 (10 November 2026): importing the vehicle list from CSV or pasted from Excel (owner only; a preview, a duplicate check, undo); inspection, traffic insurance and kasko end-date tracking and a Document tracking page; a 13-part damage diagram (on the showcase only when ticked, as the “seller’s statement”; it does not replace an expert report); promissory-note and cheque tracking for the owner only (no double income on collection; no automatic reminders); a chassis number on the car.
• 1.5.0 (10 November 2026): a printable sales contract template for the owner only on a sold or reserved car (filled in from the car, buyer, price, amount paid and balance records; nothing is saved, no identity number is kept, and the purchase price and profit do not appear; it is not legal advice or a notary contract). The live demo runs version 1.5.0.

Decisions not made yet

• Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
• Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.

There is no cart, customer account or online payment on this site for now. Reach out by phone, WhatsApp or the form; in a first conversation your need and the software’s fit are reviewed. The form does not create an order, a contract or a payment.

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