Car Dealership Stock and Profit Tracking

• Vehicle card: make, model, year, mileage, plate or stock code (given automatically when left blank) and purchase date; status in stock, reserved, sold or inactive; search by make, model, plate and stock code.
• The purchase price and costs such as inspection, maintenance, bodywork and paint, tyres and advertising are entered as separate records; total cost, estimated profit and the profit or loss realised after the sale are worked out automatically.
• Days in stock show on every vehicle; vehicles over an adjustable threshold (45 days by default) are gathered in a separate long-waiting list.
• Customer and prospective-buyer records: the vehicle wanted, budget, meeting note, offer given, follow-up date and stage; an overdue, today and next-seven-days follow-up list. Matching vehicles in stock are listed, and no message is sent.
• A reservation records the customer, end date and deposit, a sale the sale price, date and buyer; deposit, collection and refund are only records, the app takes no payment.
• Each vehicle can carry a chassis number, inspection, traffic insurance and kasko end dates and a top-view 13-part damage diagram (the seller’s statement; not a substitute for an expert report); a Document tracking page lists expired ones and those expiring within 30 days, and no reminder is sent to anyone. Only the owner tracks promissory-note and cheque due dates (they never enter sale, cost or profit) and imports an old stock list from CSV or pasted from Excel after a preview and a confirmation. Up to 10 photos per vehicle, time-stamped notes and an automatic vehicle history; an in-house detail printout with cost and profit, a customer info sheet without plate or cost, and a ready vehicle text (the dealership sends it in WhatsApp).
• A daily summary, a stock cost report and a sales profitability report for a chosen date range; stock, sales, cost and customer lists download as CSV.
• Owner and staff roles: staff do not see purchase prices, costs, profit, reports or settings. A public customer showcase switched on in the settings shows only vehicles in stock and the asking price; its link is shared as a ready WhatsApp message, a copied link or an A4 poster with a QR code. A step-by-step setup guide, a “Setup %…” bar and a “What is this screen for?” box on every screen help a dealer who has never used the program; in the demo “Start with an empty site” and “Restore the sample data”.

1. Record the vehicle

   Make, model, year, mileage, plate or stock code, purchase date, purchase and target sale price are entered; the stock list shows photo, cost and days in stock.

2. Add the costs

   Inspection, maintenance, bodywork and paint costs are gathered on separate lines; total cost and estimated profit are worked out automatically.

3. Follow the customer

   A customer is saved with the vehicle wanted, budget and meeting note; who to call today shows in the daily summary.

4. Reserve, then close the sale

   A reservation records the deposit, a sale the price and buyer; the realised profit or loss is worked out.

Screen-by-screen guide →

• Not delivered to a client and not used by a real dealership; “Örnek Oto Galeri” (Sample Car Dealership), the vehicles, people, phones and amounts are made up. The live demo runs version 1.4.0.
• The vehicle pictures in the demo are sample photographs; photo upload is switched off in the demo and the data resets every hour.
• There is no online payment, virtual POS or bank connection: deposit, collection and refund are only records, the app takes no payment.
• There is no automatic SMS or WhatsApp sending: the vehicle text comes ready and the dealership sends it from its own phone. The app does not connect to listing sites or publish listings; there is no vehicle valuation, loan calculation or official lookup.
• Profit is worked out only from the purchase price and vehicle costs the dealership enters. There is no overhead (rent, wages, bills) or accounting, e-invoicing, GPS tracking, multi-branch view, document storage or store app.
• Tried locally with PHP 8.3 and SQLite and on the demo account on DirectAdmin/LiteSpeed with PHP 8.3; MariaDB and MySQL are not supported. The panel is in Turkish; there is no English interface.