Boutique Order and Stock Panel

• Quick order form: enter an order that came by DM, WhatsApp, phone or in person on one page: customer, product with colour/size, quantity, cargo or pick-up, ready-by day (with Today, Tomorrow, 3, 7 or 14 days buttons) and deposit; stock goes down on saving and more than the stock cannot be entered.
• Deposits, part payments and customers on account: every order has its payments and remaining balance; the customer card shows the total balance and one payment is spread over the oldest orders first.
• Customer card: by phone or only by Instagram name; notes, orders, total spent, remaining balance and a ready balance-reminder message.
• Cargo company and tracking number are typed in; ready WhatsApp messages (order received, shipped, balance reminder and others) are editable in the settings; you send them yourself in WhatsApp.
• Returns: the item goes back to stock if it is fine; the money received is recorded as a refund.
• Today screen: sales, money collected, open balance, orders to ship, critical stock, orders due soon and a warning for missing tracking numbers.
• Receivables by age: the “How old are your receivables?” boxes on the Today screen show the open balance by the time since the order was placed (0-7, 8-30, 31-60 and over 60 days); tap a box to list the customers in that band and write to them with the ready balance-reminder message.
• Sales, collection and estimated profit report (day, week, month, range; by source) and CSV; profit is only worked out for products with a buying price and does not include shipping, commission or tax.
• A catalogue link for Instagram and WhatsApp (a ready WhatsApp message, copy the link and an A4 poster with a QR code); on the product page a ready “Order on WhatsApp” message with the chosen colour/size and quantity; colour/size stock, backup and restore, manager/staff roles. A step-by-step setup guide, a “Setup %…” bar and a “What is this screen for?” box on every screen for a seller who has never used the program; in the demo “Start with an empty shop” and “Restore the sample data”.

1. Share the catalogue

   The catalogue link goes on Instagram and WhatsApp; the customer picks colour and size and taps “Order on WhatsApp”, or sends the cart as a message.

2. Enter the order

   You enter an order that came by DM with the quick order form; stock goes down, the deposit is written to the payment book and the remaining balance shows.

3. Ship and let them know

   The cargo company and tracking number are typed in; a ready message opens WhatsApp and you send it yourself.

4. Follow the day and balances

   The Today screen, the orders with a balance and the sales, collection and estimated profit report sit in one place.

Screen-by-screen guide →

Related software: Ready-made e-commerce site and software

• The age of a receivable is worked out from the day the order was placed; no separate payment due date is kept for an order and no reminder is sent automatically, you send the message yourself.
• Not delivered to a client and not used by a real boutique; “Nar Butik & Atölye”, the people and the phone numbers starting with 0500 are sample data. The live demo runs version 1.3.0.
• Tried locally on SQLite and MariaDB 11.4; the live demo runs on a single DirectAdmin account with SQLite. Not tried on a real phone or with a boutique owner.
• It does not connect to cargo companies: the company and tracking number are typed in and tracking is done on the carrier’s own site. There are no automatic labels.
• No automatic WhatsApp, Instagram or e-mail messages are sent; you send the ready message yourself. There is no SMS, e-invoicing or live payment taking.
• The estimated profit is a simple calculation: shipping income and cost, packaging, commission and tax are not counted; products without a buying price are left out.
• The catalogue is in Turkish and English; the panel is Turkish only. The online demo uses sample data, resets every hour and takes no real orders.