Car Rental Fleet and Booking Tracker: fleet, bookings, hand-over and return, deposits

• Vehicle card: plate (the same plate cannot be added twice), model year, mileage, fuel type, daily rate; inspection, traffic insurance and service dates with coloured countdowns. A vehicle is taken out of service, never deleted.
• Booking calendar: a booking that overlaps another on the same vehicle is not saved (back-to-back bookings are not an overlap; of two simultaneous requests only one is saved); a vehicle × 14-day view. Service days are closed with a date range.
• Hand-over and return records: mileage, fuel or charge level, damage status and a note; the return mileage cannot be lower than at hand-over. The printable hand-over and return document is not an official form.
• Deposit: a ceiling calculation, payment, refund and deduction records (a deduction needs a reason and the renter’s approval), a refund due date and an overdue warning. An extra charge from return findings is recorded with a reason and the renter’s approval.
• Renter page (no sign-in): the renter picks hand-over and return times, sees the free vehicles for that period and an estimated amount, adds extras and a coupon code and sends a request with a name and phone; payment is made at the business.
• Extras, duration-based daily rates, season and holiday prices, VAT and coupons: items such as a child seat, an extra driver and HGS (prices are samples); a booking shows subtotal, VAT and total. If a driver’s age or licence years are below the business’s own limit, the booking shows a warning and blocks nothing.
• A “Bugün” (today) summary: hand-overs and returns today, late returns, undelivered documents, deposit refunds, expiring inspection, insurance and service dates. Payment records show total, paid and remaining; a rental contract and receipt print.
• A “Kurallar” (rules) page states which rule is calculated, which is information only and which points could not be verified. A setup guide, a progress bar, add-to-phone and a free instant notification for a new booking are included.

1. Define the vehicles

   Vehicle cards are entered; inspection, insurance and service dates are followed with countdowns.

2. Take a booking

   A request comes from the renter page or a booking is entered in the panel; a clash is not saved.

3. Record hand-over and return

   Mileage, fuel and damage status are written at hand-over and return, and the document is printed.

4. Close deposit and payment

   The deposit refund or deduction and the remaining payment are recorded.

Screen-by-screen guide →

• Not delivered to a client and not used by a real rental business; the business, vehicles, renters, plates and phone numbers on the screens are sample data.
• It is not legal advice and does not cover the whole regulation (the Regulation on Renting Motor Land Vehicles, Official Gazette no. 33341 of 15 August 2026, takes effect on 1 January 2027): only some rules (the deposit ceiling and refund period, the hand-over and return document, record keeping, inspection, insurance and service dates) are followed. Points that could not be verified are written on the Kurallar page.
• The app cannot check whether a deposit deduction is justified; the reason and the renter’s approval are only recorded, and responsibility stays with the business.
• There is no online payment, SMS, WhatsApp API, virtual POS, e-invoice, GPS, map or listing-site integration; a payment record only notes the money received, and the receipt is not an official invoice.
• There is no web setup wizard; the admin account is created from the command line, and there are no multiple users or permission levels. A booking is not edited but cancelled and recreated; the contract text is a sample template, not a legal text.
• Tried locally with PHP 8.3 and SQLite and on a demo account with PHP 8.3; not tried on a real phone or on a customer’s hosting. Demo data resets every hour; the interface is Turkish only.