Dental Clinic Appointments and Patient Records

• A day, week and month calendar with a column per dentist: double booking is blocked and free times are suggested; leave and breaks can be set.
• Online booking: the patient picks the treatment, dentist, day and time on the public page and sends a request; no appointment exists until the clinic approves it. The page has a fixed “WhatsApp’tan yaz” (write on WhatsApp) button and, after a request, a “WhatsApp’ta onayla” (confirm on WhatsApp) link; the clinic’s number is set in Settings.
• Patient files: warnings such as a blood thinner, an allergy or a chronic condition sit in a red strip at the top of the file; patients are archived, never deleted.
• A tooth chart with two-digit FDI numbers: permanent and primary teeth, 13 conditions; a treatment line can be added to the chosen tooth.
• Treatment plans and offers: lines with tooth numbers, a discount and states; only a line marked “done” goes onto the account, and the patient gets a printable offer.
• Account: cash, card or transfer, an instalment plan, an overdue-instalment list, a cash book and expenses.
• Visit notes, a prescription printout, signed consent forms and lab-work tracking; a check-up recall list with a ready WhatsApp message.
• Roles and an access log: reception does not see visit notes or the tooth chart, a dentist opens only their own patients; who opened a file is recorded.

1. Set up the clinic

   A wizard: clinic name and hours, the first dentist, a ready treatment and price list, the first patient.

2. Take the booking

   The patient sends a request from the public page; once the clinic approves it, it becomes an appointment in the calendar.

3. Work the file

   The dentist records the tooth chart, treatment plan, visit note and consent in the patient file.

4. Follow the account and recalls

   Treatment done goes onto the patient’s account, payments and instalments are followed, and the next visit lands on the recall list.

Screen-by-screen guide →

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Compare the three clinic programs: Patient tracking software for dental, veterinary and dietitian practices

If you also need a website: site + booking system together

• Not delivered to a client and not used by a real clinic; the clinic, patients, dentists and prices in the screens are sample data, and no real patient data should be entered in the demo.
• It is not an official health information system: there is no connection to e-Nabız, e-Prescription, SGK/MEDULA or private insurers.
• The offer, prescription and consent printouts are the clinic’s own documents; they do not replace an invoice or an official document. The signature on a consent form is not a secure electronic signature.
• There is no automatic WhatsApp sending: messages are prepared and sent from the clinic’s own WhatsApp. There is no patient portal, no online payment, no X-ray/DICOM connection and no multi-branch view.
• In the demo, settings, file upload, data export and import, e-mail and SMS are switched off; in a normal installation they are on and were tested automatically.
• The live demo runs on a single DirectAdmin account with SQLite and refreshes its sample data every hour; MariaDB was tried only partially and MySQL not at all. The interface is Turkish.