Veterinary Clinic Appointments and Patient Records

• A day, week and month calendar with a column per vet: double booking is blocked and free times are suggested; repeating bookings, multi-day leave, breaks and a waiting list; a day with an appointment is never cancelled silently.
• Online booking: the owner picks the service, vet, day and time and gives the animal’s name and species; no appointment exists until the clinic approves it. Words such as “kusuyor” (vomiting), “nöbet” (seizure) or “kanama” (bleeding) in the note show “This may be urgent; please call the clinic”.
• Animal card: several animals under one owner; species, breed, microchip number and a red health warning; records are archived, never deleted.
• Vaccine and parasite calendar: an entry (date, batch number, next date, vet) and a status (current, due soon, overdue); a stock item deducts one unit; a printable vaccination card.
• Recall list: vaccine, parasite and check-up due dates; a ready WhatsApp message in one tap (it names only the visit type) and a “called” note.
• A visit note, a weight chart and a prescription printout; a treatment plan and offer (only a line marked “done” goes onto the owner’s account); payment, an instalment plan, a cash book and expenses.
• Consent forms are signed on screen with a finger or mouse; X-ray, photo and lab files can be uploaded; stock has a critical level and batch and expiry warnings.
• Roles: reception does not see clinical content, a vet opens only an animal they have an appointment or note for, and who opened a record is logged; a button, form or link a role may not use is not shown to it.

1. Set up the clinic

   A wizard: clinic name and hours, the first vet, a ready service and price list, the first animal; the booking link goes to owners by WhatsApp, copy and a QR A4 poster.

2. Take the booking

   The owner sends a request from the public page; once the clinic approves it, it becomes an appointment, and a new request reaches the manager and reception as a free instant notification.

3. Work the animal card

   The visit note, vaccine and parasite entries, treatment plan and consent sit on the animal card; treatment done goes onto the owner’s account.

4. Follow recalls and the account

   Vaccine, parasite and check-up dates land on the recall list; the clinic sends the ready WhatsApp message, and payments and instalments are followed.

Screen-by-screen guide →

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• Not delivered to a client and not used by a real clinic; “Örnek Veteriner Kliniği” (Sample Veterinary Clinic), the owners, animals, microchip numbers and prices are sample data. No real person or animal data should be entered in the demo. The app interface in the screens is Turkish; only the explanations on this page are in English.
• It is not an official health information system; it sends no data to PETVET, TARBİL, e-Prescription or e-Nabız. The visit register report is the clinic’s own list, not an official register form.
• The offer, prescription, vaccination card and consent printouts are the clinic’s own documents; they do not replace an invoice, an e-prescription or an official pet passport. The signature on a consent form is not a secure electronic signature.
• Tried locally with PHP 8.3 and SQLite; the live demo runs on a single DirectAdmin account with SQLite. MariaDB was tried only partially and MySQL not at all. The phone-size screens come from a browser set to a phone’s size; instant notification was tested only automatically.
• In the demo, settings, staff, file upload, data export and import, e-mail and SMS are switched off; in a normal installation they are on and were tested automatically.
• There is no automatic WhatsApp sending: messages are prepared and sent from the clinic’s own WhatsApp. There is no owner portal, inpatient board, boarding and hotel, pet grooming, farm module, lab device or chip reader connection, online payment, store app or multi-branch view.