Hotel, Guesthouse and Bungalow Booking Tracking

• Availability and clashes: nights are counted with the arrival day included and the departure day excluded; a booking that clashes on the same unit, a closed date or an over-capacity booking is not saved, and only one booking is taken for simultaneous requests.
• Price rules: weekend (Friday and Saturday nights), season ranges and special dates or holidays; per unit or general. For a night the special date wins first, then season, then weekend, then the base price. A minimum number of nights can be set per unit and per season or holiday rule.
• Customer page: without an account the customer picks dates, sees which units are free and the total, and sends a request; there is a personal status page and a confirmed booking can be added with “Takvime ekle” (Google Calendar and .ics). A region filter, a discount code and the “deposit to be requested” also appear on the customer page.
• Today board: arrivals, departures, guests staying and pending requests today; Onayla (confirm), Giriş yaptı (checked in) and Çıkış yaptı (checked out) in one tap; bookings without a check-out mark are flagged; a monthly calendar grid.
• Statuses: request, option, confirmed, checked in, checked out, cancelled and no-show; deposits, payments and refunds are kept as records only, and the program takes no payment; a cleaning fee is added to the total and a damage deposit is not.
• A ready WhatsApp message: each booking comes with the guest’s name, dates, status and their own status link; you send the message.
• Multi-day closed dates (the whole business or a single unit; it warns if bookings fall in the range and cancels none) and customer list import by CSV or pasting: preview, duplicate filtering, undo; no booking is created.
• On a new request: a notice box in the panel, a free phone notification and an optional e-mail; a five-step setup guide; owner and staff roles (staff do not see settings, prices, reports or import); occupancy rate, a booking list and CSV.

1. Set up units and prices

   In the five-step guide, units (a ready-row table for rooms) and price rules are entered.

2. Take a booking

   The customer picks dates on their own page and sends a request, or the booking is entered in the panel; a clash is not saved.

3. Run the day from the Today board

   Arrivals, departures and guests staying show; Confirm, Checked in and Checked out are marked in one tap.

4. Write to the guest

   The ready WhatsApp message on the booking opens and the business sends it; deposit and payment are written as records.

Screen-by-screen guide →

• Not delivered to a client and not used by a real business; the business, guests, phone numbers and amounts on the screens are sample data; no user trial was carried out on a real phone or in a business.
• There is no taking of card payments online; deposits and payments are written to the till by hand. There is no automatic SMS or paid WhatsApp API; the business sends the ready text. There is no guest ID notification (KBS), e-invoicing or back-office accounting; the business does the ID notification in its own KBS screen.
• There is no Booking.com, Airbnb or similar channel manager or calendar syncing; no multi-branch view, multiple languages or promotional website.
• A unit takes one photo (JPG, PNG or WebP, up to 3 MB); upload is switched off in the demo and there is no photo gallery. Breakfast and extra-service items are not calculated separately; apart from the cleaning fee and damage deposit there is only a nightly price.
• A booking’s date or unit is not changed afterwards; it is cancelled and a new one opened. An Excel file is not read directly; save it as CSV or paste the table. The customer’s status page is a secret address; anyone who knows the link sees that booking.
• Add-to-phone and the free phone notification were tried on the live demo in a real Chrome; not on a real phone, iPhone/Safari or the WhatsApp in-app browser. The live demo ran on a single hosting account (PHP 8.3, SQLite); data resets every hour. The app interface in the screens is Turkish; only the explanations on this page are in English.

What does the program cost?

The yearly list price is 2,000 TL. Installation, one year of hosting, data transfer, a daily automatic backup and written usage support are included; guest ID notification (KBS), e-invoicing, channel management, taking payments online, automatic SMS, multiple languages and a promotional website are not. The live demo is free; installation is done by quote.