Pilates and Reformer Studio Management

• Weekly class templates (day, time, length, instructor, capacity, class type); the classes of coming weeks are created from the template automatically.
• Capacity and a waiting list: when a class is full the member joins the queue; when a place frees up the first on the list is taken in (or you get a warning, by setting) and a ready WhatsApp message appears.
• Class-credit packages (8/12 classes, monthly unlimited, per class type): a credit is used when attendance is marked and comes back if the mark is undone; a package can be frozen.
• An “X hours before: free cancellation” rule: a cancellation or no-show after the time burns a credit; “Mazur say (ders düşmesin)” (excuse it, keep the credit) undoes it.
• Attendance (Geldi / Gelmedi), attendance by the QR or six-digit code on the member card, absence tracking; reports by instructor and class type, and CSV.
• Instructor pay: an amount per class or a percentage of the value of those who came; the manager sees all, an instructor sees only their own line, and the page makes no payment.
• A public schedule page (large text): free places are shown and a member sends a place request with a name and phone; a printable weekly schedule.
• A six-step setup wizard; the schedule link by WhatsApp, QR code and poster; adding to the phone and free instant notification; roles (manager, reception, instructor).

1. Set up the studio

   A six-step wizard: studio, instructors, classes, packages, hours and sharing; a ready weekly schedule and package list arrive, and the prices are examples.

2. Send the schedule link to members

   It goes out as a ready WhatsApp message, a QR code or a poster; members open no account, they mark a class and type a name and phone.

3. Approve the request

   A request from the public page does not hold a place; the studio matches it to a member and approves it.

4. Take attendance

   Geldi / Gelmedi is marked and the class credit is used; absence and instructor reports are ready.

Screen-by-screen guide →

Related software: Beauty Center Sessions and Booking

If you also need a website: site + booking system together

• Not delivered to a client and not used by a real studio; “Örnek Pilates Stüdyosu” (Sample Pilates Studio), the people, the prices and the phone numbers starting with 0500 are sample data.
• Tried locally on SQLite and MariaDB 11.4 and every automated test passed; the live demo runs on a single DirectAdmin account with MySQL (MariaDB) and resets every hour. Not tried on a customer’s own server or on a real phone.
• A request from the public page does not hold a place: a phone number does not prove identity, so the studio matches it to a member and approves it. There is no member sign-in for booking.
• There is no automatic SMS or WhatsApp sending, no online payment or deposit, no multi-branch view, no door/turnstile integration and no store app; messages are prepared and the studio sends them. Instructor pay is worked out but not paid.
• Notifications are instant news with no delivery guarantee; on an iPhone they work only in an app added to the home screen. Notifications and QR attendance have not been tried on a real phone.
• There is no separate field for health information (pregnancy, injury); if it is written down, keep it short in the free note and with consent. The interface is Turkish; guidance texts exist only in the Turkish panel.